Job Description

Position Title:  Payroll Coordinator

Department: Payroll Department

Supervisor: Payroll Manager / Director of Human Resources

FLSA: Non-exempt

Position Summary:

Responsible for all aspects of accurately and timely processing of a weekly and bi-weekly payroll of at least 1,000 employees in multiple states, adhering to payroll procedures, internal controls, company pay policies, union contracts, deadlines, and compliance to federal and state wage hour laws.

Essential Functions

Onboarding

• Audit of New Hire Information in the Payroll System against source documents from the Onboarding System; Ensures that required new hire documents are accurately completed.

• Provides Functional Support to locations in navigating the Onboarding System.

Payroll

• Accurately processes and maintains employee related information in the payroll system, including, but not limited to personnel changes, rate or salary increases, deductions, location transfers, tax withholding, leave of absence, and terminations.

• Verifies address, tax election and direct deposit changes and make necessary corrections.

• Calculates and process retroactive payments and adjustments.

• Processes stop payment on payroll checks, direct deposit reversals; Issues or reissues replacement checks due to payroll errors or final discharge.

• Performs payroll register audits and reconciliation; Researches analyzes and resolves discrepancies.

• Investigates and drives resolution to Payroll Inquiries.

• Coordinates and resolves lien and garnishment issues with Lien Service Provider.

• Reviews Lien Exception Report from Service Provider and provides missing information.

• Maintains employee confidence and protects payroll Operations by keeping information confidential.

• Liaises with HR and Benefits on payroll related issues.

• Performs other duties when required.

Time and Attendance System

• Tracks critical timecard issues and works with the location to resolve.

• Ensures that timesheets and reports are complete, correct and approved by Managers.

Reviews time and attendance reports and resolve any discrepancies. Reviews ADP Import files and reconciles against T&A Hours Total Report.

• Performs Audits of Paid Time off Balances from T&A system. Updates and Maintains Balances.

• Provides Functional Support to locations in navigating or using the T&A system.

Other Responsibilities:

• Preferably with knowledge of ADP Enterprise, payroll reporting, time & attendance system.

• Must have working knowledge of Excel and Word.

• Detail-oriented, organized and have good analytical skills.

• Effective written and verbal communication skills.

• Has the ability to work independently and with a team.

Education, Experience and Skills Required:

1. Associate’s Degree or equivalent from two-year college or technical school, OR
2. One or more years related experience and/or training, OR
3. Equivalent combination of education and experience
4. Two to three years of ADP experience
5. Effective oral and written communication skills.
6. Computer Literacy

Qualifications:

0 to 2 years payroll experience in a multi-state environment, processing a high-volume payroll for exempt, non-exempt and union employees.

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