Job Description

Description

AP Testing Proctors are responsible for administering an AP Exam to large and small groups of high school students. Each exam, unless it is for students with time accommodations, runs for approximately 3+ hours, plus breaks, instruction, set up and collection of materials. The total time is about 4 hours for each exam. In addition to administering the exam, the proctor will accept responsibility for timing the exams, ensure exam security and maintain all College Board and Menlo School testing protocols. A one hour training session will be held for all proctors in advance of the testing.

The AP Testing Program is scheduled for the first two weeks in May 2026 as well as a make-up period from May 18th - May 22nd. Preparation for morning exams begins at 7:45 am and the exams will run until 12:00pm. Preparation for afternoon exams begins at 12:45 and the exams will run until 4:00pm.  Exams for students with time accommodations are 6+/- hours. Proctors must be able to commit to proctoring a full exam. The exam schedule varies by day.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Proctor/Administer AP Exams during the allotted two week period in May, and late testing during the third week of May

• Participate in one 1 hour training program prior to exam administration.

• Follow proctoring script and directions as outlined by The College Board when administering exams

• Account for all exam materials as provided by the Testing Coordinator before and at the end of each exam

• Maintain proper testing decorum and test security at all times

• Take and report attendance to Testing Coordinator and adhere to seating charts 

• Handle extra equipment needed for administration of exams including computers, audio equipment, etc

• Communicate with AP Coordinator or the Proctor Coordinator in the event of tech difficulties or student questions/incident reports

• Monitor students at all times during exam administration including breaks

• Available and willing to work between 7:45AM-6PM Monday through Friday during the first three weeks of May

• If administering exams to students testing with accommodations, familiarize themselves with the students’ specific accommodations and, for exams with extended time, understand how to time each section.

• Additional proctoring opportunities for school-based SATs, ACTs, and other tests prior to May may be available and will be scheduled on an as-needed basis. 

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Ability to maintain the highest level of confidentiality regarding exam administration and student information

• Strong communication skills; must be comfortable speaking loudly and clearly to large groups

• Excellent attendance and punctuality

• Strong leadership ability; enjoy working with adolescents

• Experience using Garage Band is highly desirable

• Demonstrated professional behavior, including discretion, judgment, integrity and self-reflection. 

REQUIRED EDUCATION AND EXPERIENCE

• Prior proctoring experience is desirable 

• Must be 21 years of age or older

• Strong English speaking and reading skills

ADDITIONAL REMARKS

• An individual may not proctor an AP Exam or handle materials for an exam in the year in which an immediate family or household member may be taking that exam.

• Proctors may not be employed part or full time at a test preparation company.

• Proctors may not participate in any coaching activity that addresses the content of secure College Board tests.

• Employment is contingent upon clearing an FBI and California DOJ fingerprint background check and providing documentation about the currency of negative tuberculosis test results or risk assessment.

To be considered for this position please submit your resume through our portal.

We look forward to hearing from you!

About us:

Menlo School is an independent, coeducational, college preparatory school for students in grades six through twelve. Located in Atherton, California, and established in 1915, the School is accredited by the Western Association of Schools and Colleges and is a member of the National and California Associations of Independent Schools.

At Menlo, we challenge, support, excite, and empower our students to pursue academic excellence, develop deep curiosity, and fall in love with learning through the exploration of an engaging academic curriculum and outstanding creative arts and athletics offerings. Our program is constantly evolving to ensure a relevant and responsive experience that prepares students to be ethical, high-character individuals who are equipped to meet the world’s most pressing challenges with integrity, creativity, and resilience.

Equity, diversity, inclusion, and belonging are at the core of our institutional values. Here, we aim to nurture a culture of kindness, trust, and belonging where every member of our community feels welcomed, valued, and included. We are committed to honoring diverse backgrounds, identities, and ideas by engaging with curiosity, care, and compassion. We strive to ensure all flourish as a full participant in the life of the School and leave a lasting legacy as their best and authentic selves. A deep sense of belonging, grounded in our shared values of kindness, curiosity, empathy, and respect, is at the heart of these endeavors.

Our equal opportunity employment policy:

Menlo School is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants. We administer all personnel practices without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, marital status or domestic partnership status, disability, protected veteran status or military status, genetic information, or any other category protected under applicable law.

Pay range:

In the spirit of pay transparency, we share the pay for this position. The 2025-2026 pay rate is $25.00 per hour. 

Job ID: 225

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